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Sponsorship Opportunities

Title Platinum Gold Silver Bronze
5 Lacs 3 Lacs 2 Lacs 1.5 Lacs 1 Lac
Booth Size
Logo on conference website (as per the category) Yes Yes Yes Yes Yes
Logo hyperlinked on the conference website Yes Yes Yes Yes No
Logo on all promotional material Yes Yes Yes No No
Brochure/Literature Distribution in Delegate Kit Brochure Brochure Pamphlet No No
Public Announcement recognising the sponsor Yes Yes No No No
Logo on all invites & Passes Yes Yes No No No
Conference Registration 5 nos 3 nos 3 nos 1 nos No
Advertisement in Conference Abstract Book Full Page Full Page Half Page No No
Invitation for Banquet dinner 5 nos 3 nos 3 nos 1 nos No
One organisation standee as per OC design layout in the Faculty Lounge Yes No No No No

Exhibition Opportunities

Booth Size Unit Amount Inclusions No's
3 mtr X 2 mtr or Multiple 1 INR 75000
Exhibitor Pass 2
Shell Space 3m x 2m
Carpet 3m x 2m
Table 1
Chairs 2
Waste Bin 1
Facia 1
Plug Point 1
Spot Light 2

Additional Sponsorship Opportunities

Particular Amount (INR)
Banquet dinner sponsor 3,00,000
Delegate Bags (400 Nos) (Logo on the delegate Bags with the conference logo) 2,50,000
Conference Lunch (per day) (Branding at the venue, public announcements recognising the sponsor) 2,00,000
Badges with Lanyards (400 Nos) (Company logo on the Badge/Lanyard, depending on the shortlisted sample) 1,50,000
Branded Pens (400 Nos) (with Company branding) 1,00,000
Branded Notepad (400) (With company branding) 80,000

* Above mentioned conditions are subjected to change
* GST @ 18% would be charged extra as applicable .

Terms & Conditions

Contract: This application, properly executed by applicant (exhibitor) shall upon written acceptance and notification of booths assigned by INDICON 2019 management constitute a valid and binding contract.

Assignment of Space: Assignment of space to exhibitors and those making application will be made in the order of date and time received. INDICON 2019 will continue to receive applications and assign exhibit space, as it remains available, until shortly before the show opening date. In all cases, total booth payments must be received prior to show opening. INDICON 2019 assignment of booths is final and shall constitute an acceptance of the exhibitor's offer to occupy space. After assignment, space location may not be changed, transferred or canceled by the exhibitor except upon written request and with the subsequent written approval of INDICON 2019 management. INDICON 2019 management reserves the right to reassign exhibitor space in order to modify floor plan for overall benefit of the show.

Subletting Space: No exhibitor will assign, sublet, or apportion the whole or any part of the space allotted to him, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc. not manufactured or distributed by the exhibitor in the regular course of his business except upon prior written consent of INDICON 2019 management.

Exhibit Space Rental Rates: Exhibit space rental includes materials and services described herein.

Payment Requirements and Cancellation Charges: Applications require full payment before booths are assigned. Payment in full is required with submission of contract application or on the date indicated on the invoice. All cancellations must be made in writing and will be based on the following

Schedule of refunds: After August 5, 2018 but before October 8, 2018: Refund of 50% of the total license fee for cancellation on or after October 8, 2018: No refund or credit at any time.

Exhibit Booth Manning and Dismantling Schedule: A representative must occupy or oversee exhibit space during all times when exhibition is officially open. Exhibit space must be maintained in a neat and orderly manner throughout the exhibition. Exhibitors may begin dismantling only after hours stated in exhibitor service manual. Exhibitors are responsible for removal of all materials used in their display. Any exhibitor leaving materials after hours stated in exhibitor service manual will be charged for the materials' removal.

Losses or Damage: Exhibitor agrees that INDICON 2019 shall not be liable for any damage or liability of any kind or for any loss, damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by exhibitor or any person thereon with the consent of exhibitor, and that exhibitor will defend, indemnify and save harmless, INDICON 2019 from all liability whatsoever, on account of any such damage, or injury, whether or not caused by negligence of or breach of an obligation by exhibitor or its employees or representatives. Exhibitor will be liable for all damages, or liability of any kind or for any loss, damage or injury to persons or any property during the show from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space.

Demonstrations: No demonstrations or solicitations shall be permitted outside of the exhibitor's assigned space, and no signs or placards may be displayed on persons or otherwise outside exhibit spaces.

Compliance: The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the property wherein the show is held.

Policy:It is further agreed that the exhibitor will abide by and comply with rules and regulations concerning local customs that may apply, having agreements with the show Facility or with authorized contractors employed by INDICON 2019.

Management: The exhibitor further agrees that the conditions, rules and regulations of the INDICON 2019 management are made a part of this contract and that said exhibitor agrees to be bound by each and all of these rules and regulations, and that the management shall have the full power to interpret, amend and enforce all rules and regulations in the best interest of the show.

Alteration of Booth Space: INDICON 2019 management shall be entitled to alter the layout if, in their opinion, this is in the general interest of the exhibition

It is understood that INDICON 2019 reserves the right, at its option, to reassign a cancelled booth regardless of the cancellation rate assessed. In the event that the premises in which the INDICON 2019 show is conducted shall become, in the sole discretion of INDICON 2019, unfit for occupancy, or substantially interfered with by reason of any cause or causes not reasonably within the control of INDICON 2019, this agreement may be terminated by INDICON 2019. For this purpose, the term “cause or causes” shall include, but not by way of limitation, fire, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defense, or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, boycott or other labor disturbance, inability to secure sufficient labor, technical, or other personnel, failure, impairment or lack of adequate transportation facilities, inability to obtain, or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or federal law, ordinance, rule, order, decree or regulation, whether legislative, equipment, local, state or federal law, ordinance, rule, order, decree or regulation, executive, or judicial, and whether constitutional, or act of god. Should INDICON 2019 terminate this agreement pursuant to the provision of this paragraph the exhibitor waives any and all claims for damages and agrees that INDICON 2019 may, after computing the total amount of INDICON 2019 cost and expenses in connection with its preparation for and conducting of the INDICON 2019 event, (including a reasonable reserve for claims and other contingencies), refund to the exhibitor, as and for complete settlement and discharge of all said exhibitor's claims and demands, an amount which bears the same relationship to the fee paid by said exhibitor as the total refundable amount as computed above bears to the total amount of fees paid by all exhibitors.